Privacy Policy

Last updated: 21 March 2026

The Llanwenog Sheep Society (“we”, “us”, “our”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store and protect your personal data when you visit our website:
https://llanwenog-sheep.co.uk

1. Who We Are

The Llanwenog Sheep Society is responsible for the processing of personal data collected via this website.

Contact details:
Email: This email address is being protected from spambots. You need JavaScript enabled to view it. 
Postal address: Tegfan, Capel Iwan, Newcastle Emlyn SA38 9LT

2. Information We Collect

We may collect and process the following personal data:

  • Contact information – such as your name, email address, postal address or telephone number when you contact us via email or a contact form.
  • Membership‑related information – if you enquire about or apply for membership.
  • Website usage data – including IP address, browser type, pages visited and date/time of visits (via cookies or analytics tools).
  • Correspondence – records of communications you send to us.

We do not knowingly collect personal data from children under the age of 16.

3. How We Use Your Information

We use personal data only where necessary and lawful, including to:

  • Respond to enquiries and correspondence
  • Administer society membership or related activities
  • Improve the content and functionality of our website
  • Comply with legal or regulatory obligations

We do not sell, rent or trade your personal data to third parties.

4. Lawful Basis for Processing

Under UK GDPR, we rely on one or more of the following lawful bases:

  • Consent – where you have actively contacted us or opted in
  • Legitimate interests – for managing enquiries and running the society
  • Legal obligation – where we are required to retain records by law

5. Cookies

This website may use cookies to:

  • Ensure the site functions correctly
  • Collect anonymous statistical information about website usage

You can control or disable cookies through your browser settings.
If we use non‑essential cookies (such as analytics), these will only be used where appropriate consent is given.

6. Data Storage and Security

We take reasonable technical and organisational measures to protect personal data against loss, misuse, unauthorised access or disclosure.

Personal data is only retained for as long as necessary for the purposes for which it was collected.

7. Sharing Your Data

We may share personal data only:

  • With trusted service providers who help operate the website (e.g. hosting providers), and only where necessary
  • Where required by law or regulatory authorities

All third parties are required to respect the security and confidentiality of your data.

8. Your Data Protection Rights

Under UK GDPR, you have the right to:

  • Access your personal data
  • Request correction of inaccurate data
  • Request erasure of your data (where applicable)
  • Object to or restrict processing
  • Request data portability
  • Withdraw consent at any time (where consent is the basis)

To exercise any of these rights, please contact us using the details above.

9. Complaints

If you are unhappy with how your data has been handled, you have the right to lodge a complaint with the UK Information Commissioner’s Office (ICO):

Website: https://www.ico.org.uk
Telephone: 0303 123 1113

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be published on this page with an updated revision date.